Camera tool is your way of creating visual reference in an excel sheet. It is one of the useful and hidden features of excel. Here is how it works. You specify a rectangular area in your workbook and camera tool creates a mirror image of that area as a drawing object. You can move it or resize it. And whenever the contents of original rectangular area changes (charts, drawings or cell values.
This Excel tutorial explains how to open the Visual Basic Editor in Excel 2016 (with screenshots and step-by-step instructions).
See solution in other versions of Excel:
How to open the VBA environment
You can access the VBA environment in Excel 2016 by opening the Microsoft Visual Basic for Applications window.
First, be sure that the Developer tab is visible in the toolbar in Excel.
The Developer tab is the toolbar that has the buttons to open the VBA editor and create Form/ActiveX Controls like buttons, checkboxes, etc.
To display the Developer tab, click on File in the menu bar and select Options from the drop down menu.
When the Excel Options window appears, click on the Customize Ribbon option on the left. Click on the Developer checkbox under the list of Main Tabs on the right. Then click on the OK button.
Select the Developer tab from the toolbar at the top of the screen. Then click on the Visual Basic option in the Code group.
Now the Microsoft Visual Basic for Applications editor should appear and you can view your VBA code.
Lesson 21: Groups and Subtotals
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Introduction
Worksheets with a lot of content can sometimes feel overwhelming and even become difficult to read. Fortunately, Excel can organize data into groups, allowing you to easily show and hide different sections of your worksheet. You can also summarize different groups using the Subtotal command and create an outline for your worksheet.
Optional: Download our practice workbook.
Watch the video below to learn more about groups and subtotals in Excel.
To group rows or columns:
- Select the rows or columns you want to group. In this example, we'll select columns B, C, and D.
- Select the Data tab on the Ribbon, then click the Group command.
- The selected rows or columns will be grouped. In our example, columns B, C, and D are grouped.
To ungroup data, select the grouped rows or columns, then click the Ungroup command.
To hide and show groups:
- To hide a group, click the minus sign, also known as the Hide Detail button.
- The group will be hidden. To show a hidden group, click the plus sign, also known as the Show Detail button.
Creating subtotals
The Subtotal command allows you to automatically create groups and use common functions like SUM, COUNT, and AVERAGE to help summarize your data. For example, the Subtotal command could help to calculate the cost of office supplies by type from a large inventory order. It will create a hierarchy of groups, known as an outline, to help organize your worksheet.
Your data must be correctly sorted before using the Subtotal command, so you may want to review our lesson on Sorting Data to learn more.
To create a subtotal:
In our example, we'll use the Subtotal command with a T-shirt order form to determine how many T-shirts were ordered in each size (Small, Medium, Large, and X-Large). This will create an outline for our worksheet with a group for each T-shirt size and then count the total number of shirts in each group.
- First, sort your worksheet by the data you want to subtotal. In this example, we'll create a subtotal for each T-shirt size, so our worksheet has been sorted by T-shirt size from smallest to largest.
- Select the Data tab, then click the Subtotal command.
- The Subtotal dialog box will appear. Click the drop-down arrow for the At each change in: field to select the column you want to subtotal. In our example, we'll select T-Shirt Size.
- Click the drop-down arrow for the Use function: field to select the function you want to use. In our example, we'll select COUNT to count the number of shirts ordered in each size.
- In the Add subtotal to: field, select the column where you want the calculated subtotal to appear. In our example, we'll select T-Shirt Size. When you're satisfied with your selections, click OK.
- The worksheet will be outlined into groups, and the subtotal will be listed below each group. In our example, the data is now grouped by T-shirt size, and the number of shirts ordered in that size appears below each group.
To view groups by level:
When you create subtotals, your worksheet it is divided into different levels. You can switch between these levels to quickly control how much information is displayed in the worksheet by clicking the Level buttons to the left of the worksheet. In our example, we'll switch between all three levels in our outline. While this example contains only three levels, Excel can accommodate up to eight.
- Click the lowest level to display the least detail. In our example, we'll select level 1, which contains only the grandcount, or total number of T-shirts ordered.
- Click the next level to expand the detail. In our example, we'll select level 2, which contains each subtotal row but hides all other data from the worksheet.
- Click the highest level to view and expand all of your worksheet data. In our example, we'll select level 3.
You can also use the Show and HideDetail buttons to show and hide the groups within the outline.
To remove subtotals:
Sometimes you may not want to keep subtotals in your worksheet, especially if you want to reorganize data in different ways. If you no longer want to use subtotaling, you'll need removeit from your worksheet.
- Select the Data tab, then click the Subtotal command.
- The Subtotal dialog box will appear. Click RemoveAll.
- All worksheet data will be ungrouped, and the subtotals will be removed.
To remove all groups without deleting the subtotals, click the Ungroup command drop-down arrow, then choose Clear Outline.
Challenge!
Excel 2016 For Mac Camera Tool Windows 10
- Open our practice workbook.
- Click on the Challenge tab in the bottom-left of the workbook.
- Sort the workbook by Grade from smallest to largest.
- Use the Subtotal command to group at each change in Grade. Use the SUM function and add subtotals to Amount Raised.
- Select Level 2 so that you only see the subtotals and grand total.
- When you're finished, your workbook should look like this:
Excel 2016 For Mac Camera Tool Software
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